So, you have been planning for long to get a business email account but not sure if you should go for a free service or a paid one? 

Right. This, indeed, is a tough choice. But we have your back. In this article, we will explore the varied benefits of having a business email account. We will also have a deeper look at various email services available.

Why Do You Need A Business Email Account?

Security and Brand Awareness

You must be aware that phishing emails – emails that impersonate a legitimate source but are fraudulent – have general email accounts. That means, if your currency converter and casino site is xyz.com, and someone tried to impersonate it to scam your users, they can simply create an account with xyz@gmail.com and dupe users. 

The easiest way to be regarded as a reputable and trustworthy company is to have a professional email address, like products@xyz.com. This way, your clients know it’s a trustable domain and they are more likely to open your emails. 

This is the reason that business email accounts are much more difficult to impersonate.

Control Your Data

You can provide your new employees with a work email and ensure that they do not use their personal accounts to conduct business. This way, you keep the data of your customers secure at all times.

Scalability

As you grow your WooCommerce store (or any other business for that matter), you will need different divisions and departments to handle respective jobs. You don’t want your accounts employees to be using the same email handle as the customer service folks. 

Simply create customerservice@xyz.com and accounts@xyz.com and keep your business operating professionally.

But doesn’t a professional email service cost a lot? It depends. There are some great free and paid services, and depending on your business needs you can decide what suits you.

Free Business Email Services

Zoho Mail

Zoho provides a great free business email platform, where you can create your mail service on the Zoho domain. There is a paid version of this application too, but strictly speaking for the free service, it has a lot to offer. 

You can get the flexibility to add up to 5 people on the domain and allot 5 GB of server storage for each user. That’s a lot of emails! 

If you are worried about sharing email attachments, you can do that too, as long as the attachment does not cross 25 MB in size. There is no mobile app, and you don’t get a calendar sync service as you get in the premium version, but for a free service, Zoho is pretty neat. If you want, you can always upgrade to the premium service later on.

cPanel

If you have a business, chances are, you already have a website. That means you might be hosting the site through some hosts like GoDaddy and BlueHost. You are already paying a monthly premium for the website hosting, so you can enjoy the business email service that comes for free. 

Pick any of the website hosts and they will give you credentials to access cPanel. cPanel lets you create an email service, and the best part is, you have already registered for the domain xyz. You can create your own customizations and decide the size of the inbox, which is the cherry on top.

You can decide what comes before the domain name. If you have the website domain registered as xyz.com, then you can add maybe services before @xyz.com and have the business email account you always wanted. cPanel might be the best choice for you considering you already have a registered domain and don’t need to pay additionally.

Mail.com

The only difference between the first two services and the mail.com is that you have to select the already available extensions. You can get a @consultant.net email id, but not specifically the @xyz.com email id unless that is already available on the site. 

This might not seem as lucrative as the previous options, where you could have your personalized domain, but mail.com is pretty great too. There are no ads, and it is infinitely better to have a @consultant.net email domain than to have @yahoo.com as your business domain. 

You can customize the inbox and some other services here as well, so that is a plus point of mail.com.

Paid Business Email Services

G Suite

The G suite is powered by Google and was previously known as Google Apps. This is as good as it gets when you are creating a business account. You can get an extremely customized business email account, plus Google naturally comes with tons of other benefits as well. You get plenty of storage and you can create groups depending on departments or business functions here too.

Not only that, but you also have access to the complete suite of Google with Google email for business. This means you can use the calendar, Drive, or Docs with no difficulty at all. This makes the G suite the most comprehensive packages in the market. 

You know the security is going to be unparalleled because it’s Google, and you have state of the art support in case you need it. The only downside might be the cost, which is $6 for each user each month.

Outlook 365

The Outlook is the classic staple software in an office setting, and there is no comparison to the kind of service they have added with the Teams. This can be great for your business if you want a scalable model that is professional and simple and already used widely across every industry. 

You get Teams automatically, as well as other MS tools like Excel, Word, PPT, etc. There is 1 TB of storage available in the mail and it’s slightly cheaper than G suites at $5 per user per month.

Conclusion

Having a business email is non-negotiable if you want to create a respectable brand, whether a casino brand like gokautomaten or an ecommerce store. But choosing the right service for your business depends on your requirements in terms of storage, scalability, and flexibility of choice in naming. 

Setting up your account is pretty easy too, each of these platforms come with their own set of instructions and support crew to ensure a smooth setup. Connect with your customers better than you have ever before by putting your brand name out there. 

People want to hear from you, and the business email will save you from getting dropped in the trash. We hope this article helped you in choosing the right service.